Note: Inventory Management functionality is currently in development and will be incorporated into a future version of aSa.Studio. However, understanding the big picture will help you define your products correctly to take advantage of this functionality when it is available. 

The system allows you to manage three aspects of your inventory. All organizations must define products (definitional). Your needs and the aSa modules you purchase determine whether or not you will also manage inventory via Inventory Tracking, Inventory Management, or a combination of the two. 


Definitional

Inventory Tracking*

Inventory Management**

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Inventory Tracking AND Inventory Mangement

Create a library of your products.

Track on-hand material in the shop using barcode scanning. 

Track the value of your inventory by weight based on receipts and shipments. 
  • Received by bundle and weight
  • Bundle relieved when used
  • Transfer to WIP (see below)
  • Weight relieved from WIP when shipped
  • No Transactions
  • Received by bundle
  • Bundle relieved when used
  • Received by weight
  • Weight relieved when shipped

* Inventory Tracking is equivalent to Bundle Inventory module in aSa ex. 

** Inventory Management is equivalent to Rebar Financials accounting Inventory in aSa ex. 

About Work in Process (WIP)

What is WIP?

WIP is how the system tracks material that is removed from inventory for fabrication but has not yet shipped. WIP may include remnants and scrap. 

Why do we need WIP?

WIP is the key "link" between inventory tracking (barcoding) and inventory management (accounting inventory). If you are only tracking inventory via one of these methods (and not both), WIP is irrelevant. 

How does WIP work?

  1. You open a stock bundle.
    The system automatically transfers the weight of the entire stock bundle to WIP - work in process.
  2. You fabricate material from the open bundle.
    The system tracks which items were produced from which open bundles. (Inventory Tracking)
  3. You close the stock bundle when you are finished with it. 
    The system transfers the unused weight of the stock bundle back into inventory. 
    The used portion of the weight (including produced material, scrap, and remnants if applicable) is still in WIP.
  4. You ship the material.
    The WIP weight is subtracted from inventory management (accounting inventory).